Under direction of the Facilities Director, the Facilities and Maintenance Manager manages the day-to-day operations of building maintenance activities for facilities in the assigned area. Oversees daily management of building systems, mechanical, electrical, energy management, and fire/life safety functional areas. Facilities Manager will also oversee the housekeeping, and the grounds and service department as needed by the Facilities Director. Develops, recommends, and administers policies, procedures, and processes in support of departmental operations. Responds to inquiries and requests for service from internal University departments and supervises technical trade staff. Helps in the coordination of all work orders involving Preventative Maintenance Program and work requests to address facilities needs. Achieves University goals and objectives related to efficient and effective facilities maintenance and operation.

DISTINGUISHING CHARACTERISTICS

The Facilities and Maintenance Manager carries out policies and procedures with a focus on building maintenance activities. Facilities Manager will manage and supervise multi-function maintenance staff, providing direction,guidance, and mentoring on a daily basis. The Facilities and Maintenance Manager will also assist in directing outside trades for repairs and projects across the University. 

TYPICAL DUTIES AND RESPONSIBILITIES

1. Plans, organizes, maintains, and manages the operations and reliability of University facilities and general infrastructure systems. Monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work. 
2. Oversees and coordinates the department’s automated work order and preventive maintenance system for facilities management. Works with administrators to develop and modify preventative maintenance programs, including updating preventative maintenance routines based on manufacturer’s maintenance schedules.
3. Leads and participates in technical discussions about the operation of building systems explaining technical operations to diverse audiences when necessary, including subordinates and higher level management.
4. Inspects facilities for needed maintenance work or views work orders, complaints, and other requests for services received from Faculty, Staff, and Students. Leads and inspects preventative maintenance work efforts and other work requests in terms of progress and completion.
5. Inspects performed work by service work contractors for boiler, HVAC, plumbing, electrical, elevator, and other service contacts.
6. Coordinates the acquisition of supplies and materials to complete maintenance work activities via shop stock, warehouse, storeroom and/or local suppliers.
7. Manages annual budget for the maintenance department.
8. Fiscal management activities associated with building maintenance activities, which would include: preparing purchase orders for maintenance related work to acquire trades and professional assistance.
9. Assists in department capital budget planning in relation to building maintenance capital renewal projects, ensures compliance with university purchasing rules; and/or, performs other related activities such as obtaining price quotes and bids.
10. Collaborates with Project Manager in scheduling and coordinating the work of external construction contractors to ensure terms of agreements are met and work is completed satisfactorily. Identifies projects that can be completed more economically by internal staff.
11. Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
12. Responds to emergency situations as required. (During regular business hours or after hours)
13. Facilities Manager would also have the ability to direct housekeeping staff and grounds and service personnel as needed as directed by the Facilities Director.
14. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
15. Monitors the safety and addresses safety concerns across the University. This includes: correct PPE, ADA, and OSHA regulations.

MINIMUM QUALIFICATIONS

A degree in Construction Management, Building Maintenance, or a related building maintenance or construction field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Six years progressively responsible, professional maintenance experience, including three years of experience supervising or leading the work of others.

Possession of a valid driver’s license is required at time of hire.

KNOWLEDGE AND SKILLS

Knowledge of:

• Personnel management;
• Facilities maintenance principles and practices;
• Contract management principles and practices;
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes of assigned areas of responsibility
• Budgeting principles and practices;
• Procurement principles and practices;
• Project management principles;
• Preventative maintenance principles and practices;
• Operating characteristics and principles of building mechanical systems such as Variable Air Volume(VAV), Dual Duct, and Multi-Zone air handlers, chillers, cooling towers, boilers, pumps, emergency generators, and electrical panels;
• Methods of utilizing maintenance work order tracking systems (such as the Dude Solutions MaintenanceManagement System) to maximize efficient and effective planning and execution of facilities maintenance work(preventative maintenance or on-going work requests);
• Use and application of standard office support software, including email/calendar tools, word processing, and spreadsheet applications.

Demonstrated Skill in:

• Analyzing and making sound recommendations on management and administrative issues, including identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Leading staff; including planning and scheduling work, overseeing project teams, mediating conflict and providing feedback on employee performance;
• Developing long-range renovation and maintenance schedules and estimating costs over time;
• Establishing maintenance standards to assure continuous serviceability of buildings and structures;
• Reading and interpreting construction blueprints, specifications, drawings, maps, and/or other related technical documents;
• Managing complex, multi-discipline projects involving multiple locations;
• Interpreting and applying applicable laws, rules, and regulations;
• Managing service contracts and vendors;
• Analyzing, developing and implementing programs, policies and procedures in assigned area of responsibility;
• Coordinating activities with other internal departments, the community, and/or external agencies;
• Preparing a variety of reports related to operational activities, including quantitative or budgetary analysis;
• Working effectively with diverse client and employee groups;
• Utilizing computer technology used for work planning, communication, data gathering and reporting, including email/calendar tools, spreadsheets and word processing tools;
• Communicating effectively through oral and written mediums.