Malone University Data Privacy Policy

Purpose

Malone University is committed to honoring the privacy of its students, employees, and visitors. The following discloses our information gathering and dissemination practices for Malone University.

Guidelines

Information Forms

All personal information filled in and sent to Malone University via the online forms, such as the Application for Admission, Registration for Events, Inquiries, and Informational Requests, will be held strictly confidential. This information may be shared between departments within the University as needed or required and to the respective agents of the University which will sometimes include third party data processors. Your data will not be sold or distributed to third parties.

Information Security

Malone University strictly protects the security of your personal information and honors its intended use. Information under the University's control is carefully protected from loss, misuse, unauthorized access, disclosure, alteration, or destruction. Data is secured in transit using TLS encryption if and when it leaves our network.

Data is regularly backed up and stored at an offsite location and is encrypted ‘at rest’ at that facility using AES 256. Multiple levels of security including physical and logical data controls are in place to protect the data of Malone’s student, faculty, staff, and community members.

Information Gathering

Web site and systems tracking data is collected and utilized for statistical and troubleshooting purposes. By using our systems or by visiting our web site, you give us permission to track and store information that could be considered as personally identifiable. 

Other data related to our users is collected and used for a variety of purposes in the execution of the business of the university. Analysis software creates summary statistics which can be used for such purposes as determining what information is most and least popular, assessing technical software and hardware needs, and identifying problems or performance issues. 

How we use your data

Malone University uses data stored on its students, employees, alumni, community members, and potential students in a variety of ways both as data related to a particular individual or in aggregate form. 

Data anonymization

Whenever and wherever possible, Malone will anonymize user data to minimize impacts from either data spillage or theft. Anonymization includes the use of a uniqueID or key field identifiers rather than a name or government id, e.g., Social Security Number in the United States or another National Identifier.

Disclosure of Third Party Data Processors

Malone University leverages third party vendors as data processors, but limits access to the third party only for the purposes of completing work for the university. General guidelines for third parties who are given access to data are outlined in our Data Handling Policy. A list of Malone University’s third party processors is available upon request from (contact information is found in FAQ130)

Related Documents

• Data Handling Policy: Access, Use, Backup, Recovery, & Retention: https://docs.google.com/document/d/1Atusph_O2_oNhL4tF3ikJsxj0UQYJQDxZBYGhGUsMgw